Omni/ Baywater Candidate Privacy Notice
Last Updated: October 2020
In order to ensure that you are fully aware of how your data will be processed, stored and shared as part of your application to Baywater please read the below statement carefully.
Omni (RMS) is the dedicated recruitment partner of Baywater and will be managing the recruitment process on behalf of Baywater, including the applicant portal – Appellia.
Omni’s registered office is at Charter House, Woodlands Road, Altrincham, Cheshire, WA14 1HF and we are a company registered in England and Wales under company number 03278470. Omni are registered on the Commissioner's Office Register of Data Controllers under registration number Z7378991 and act as the data controller and data processor. Omni’s designated Data Protection Lead can be contacted at: email@example.com
Baywater Healthcare Limited, Wulvern House, Electra Way, Crewe, Cheshire, CW1 6GW under company number 08425363. Baywater Healthcare are registered on the Commissioner's Office Register of Data Controllers under registration number ZA035108.
What personal information will be collected?
Both Baywater and Omni RMS take great care to ensure that the information it holds about you meets legal, statutory and contractual obligations and is held securely. This includes having appropriate procedures and practices in place to ensure your personal information is protected.
We will collect personal information that you provide as part of the application and recruitment process.
This may include your:
We collect information in the following ways:
Baywater will run pre-employment checks if an offer of employment is made. Baywater will make contact at the point of offer in order to commence the process of further background checks.
Equal opportunities monitoring
As part of Baywater’s commitment to employing a diverse workforce, we will send you an equal opportunities form by email at the point of application submission. The completion of this questionnaire is entirely optional. All information collected is done so separately and anonymously and is not linked in any way to your application. Further information on how this data is collected and used will be provided at the point of collection.
How we use your personal data (legal basis for processing).
Omni and Baywater take your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. The purposes and reasons for processing your personal data are detailed below:
Omni and Baywater need to share and process your personal information in order to fulfil your request to apply for a vacancy with Baywater.
You have the option to decide if you would like to receive information regarding future roles and make your selection accordingly. If at any point you change your mind, you can let us know by contacting firstname.lastname@example.org
What if I decide I do not wish for my personal information to be used?
If at any point you change your mind, you can ask for your application to be withdrawn or for your details to be deleted by contacting email@example.com
You also have the right to know
What personal data we hold about you
The purposes of the processing
The categories of personal data concerned
The recipients to whom the personal data has/will be disclosed
How long we intend to store your personal data for
If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
You can exercise your rights at any time by contacting firstname.lastname@example.org
Further details on how your personal information is processed by Omni RMS and Baywater can be found in the following privacy statement:
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
Omni and Baywater use third parties to provide the below services and business functions. However, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice.
Our Service Providers
This includes external third party service providers such as accountants, auditors, legal advisors and other outside professional advisors; IT systems support and hosting service providers; technical engineers; data storage and cloud providers; internal reporting software providers, recruitment agencies and other similar third party vendors and outsourced service providers that assist us in carrying out our business activities.
One of our third party suppliers is a company called Starred who provide an online feedback system of a candidate’s recruitment experience. Omni use your name and email address to contact you to capture your views on your experience. Your feedback on your experience is really important to us and the data we collect will be used to measure candidate experience and to ensure we continually improve our processes. Should you wish to opt out of providing feedback please contact email@example.com
International Transfers of Personal Information
Technical and Organisational Measures
Omni and Baywater take your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to Baywater or to Omni; however, as this information is required for us to consider an application; we will not be able to consider you for vacancies without it.
How long will you keep hold of my information?
If your application is successful, the applicant portal (Appellia) will store your information for a period of 12 months. Your application will then be deleted. As a Baywater employee, Baywater will continue to process your information for the duration of your employment and retain your information in line with the record retention policy.
If your application is unsuccessful your application will be deleted after 12 months.
Special Category Data
Owing to the services we offer, Baywater may need to request sensitive personal information from you in order to provide work finding services (and to conduct the necessary pre-employment checks) and enabling employment (Article 6(1)(f) and Article 9(2)(b) of the GDPR). Where we collect sensitive personal data, we will only request the information required for the specified purpose.
Lodging a Complaint
Omni and Baywater only process your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority – ICO.
Charter House, Woodlands Road, Altrincham, WA14 1HF
Data Protection Lead - 0161 929 4343
Wulvern House, Electra Way, Crewe, Cheshire, CW1 6GW
T 0303 123 1113
What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The table below explains the cookies we use and why. Our Privacy Notice applies where personal information is captured.
|ASP.Net_SessionId||A unique identifier that allows ASP.Net to maintain your session state. This is a temporary cookie that expires as soon as your browsing session ends and is required to send requests to Appellia.|
|AssystUn||Your Appellia username, i.e. email address.|
|AppelliaCookieSet||This cookie indicates that you have read and dismissed the cookie warning.|
|_cfduid||Analytics cookies. To provide information about your visit such as to count the number of unique visitors and see how much they move around the site. This helps us to know which areas of the site are most valued and how best to update the site in future.|
How can I change my cookie settings?
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
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